Booking Terms & Conditions
Conditions of Hire - Registered charity No. 245784
1. THE HIRER shall use the premises only for the purpose stated in the Hiring Agreement.
2. THE HIRER shall during the period of the hire, be responsible for the supervision of the premises, the fabric, and the contents of the Hall, and of the behaviour of all persons using the premises in whatever capacity, including proper supervision of car parking arrangements. There must be a named person, who is a responsible adult, on the premises throughout the booking .
3. THE HIRER shall not sub-hire the premises or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way, nor do anything or bring on to the premises anything which may endanger the premises or any insurance policies in respect of the premises.
4. THE HIRER shall indemnify the Committee for the cost of repair of any damage done to any part of the property, or the contents of the building that may occur during the period of hiring as a result of the hiring.
Any deposit paid shall be forfeited either in part or in whole against the cost of repair or replacement due to loss or damage caused during the period of hire. Any cost over and above the amount of the deposit will also be charged.
5. THE HIRER shall be responsible for all matters relating to health, safety, or security arising out of its activities, and must immediately notify the Trustees if they become aware of any risk to health, safety, or security within the Hall.
6. THE HIRER shall make themselves familiar with the fire regulations and the escape routes from the Hall in case of fire.
7. THE BROTHERHOOD HALL TRUSTEES shall not be responsible for any loss or damage to any property arising out of the holding of a function or for any injury that may be incurred by any person during the holding of an event arising from any cause whatsoever.
8. THE HIRER shall be responsible for all their own equipment brought on to the premises and for any damage caused to the Brotherhood Hall property or fixtures by any person, equipment or exhibits brought on to the premises by the hirer. Nails, drawing pins, sellotape or other adhesives must not be used
on the walls of the Hall. "Bluetack" is acceptable.
9. THE HIRER may not use smoke or bubble machines in the Hall.
10. THE CAR PARK : The Brotherhood Hall is not liable for any loss or damage to cars parked in the car park.
11. AT THE END OF THE HIRING the Hirer shall be responsible for leaving the premises and surrounds in a clean and tidy condition, properly locked and secured unless directed otherwise by the Trustees. (Cleaning equipment is in the cupboard in the disabled toilet.) All food rubbish should be removed
from the premises and disposed of suitably, dry rubbish must be bagged up and placed in the wheelie bin in the corridor. All furniture and equipment should be returned to the position it was in at the start of the hiring.
12. The Trustees may at any time require any person to leave the premises if there is or may be a breach of these Conditions or if there is inappropriate behaviour.​
Responsibilities of Hirers
1. ALL areas of the Brotherhood Hall are NO SMOKING. This includes the entrance, main hall, Room 1, Room 2, Room 3, kitchen, toilets, and store cupboards. This is most important – if not enforced then any deposit paid will not be refunded.
2. During the use of the hall: -
(a) Accidental spillages must be cleared up immediately.
(b) ALL accidents are to be reported to the hall administrator.
3. At the end of the hire, it is your responsibility to make sure that:-
(a) Tables and chairs are wiped clean. Chairs must be returned to the hall perimeter.
(b) Kitchen utensils are replaced in the cupboards and work surfaces cleaned.
(c) The toilets, urinals, and basins are left clean and have not been blocked up. No paper is left on the floor of the toilets.
(d) All taps are turned off.
(e) All rubbish is cleared up and completely taken away unless it is dry rubbish which can be put into the wheelie bin.
(f) All floors have been swept clean.
(g) All lights are switched off.
(h) All windows and doors are securely locked on leaving the premises. Please check all rooms.